New York State-Sales tax exempt organizations

Organizations that must apply:

• Not-for-profit religious, charitable, educational, or other organizations (often called section 501(c)(3)) organizations)
• United Nations and other international organizations
• United States armed forces posts and organizations

Organizations that don't need to apply:

• New York State and United States governmental entities (because they are already exempt)
• Other states and political subdivisions (because they don't qualify)
• Organizations that are organized and/or operated under some other New York State or federal statute that exempts them from state and/or local sales taxes

If you're granted sales tax exempt status

NYS issues Form ST-119, Exempt Organization Certificate, to you. It will contain your six-digit New York State sales tax exemption number. (Note that the nine-digit federal employer identification number issued by the Internal Revenue Service is not a sales tax exemption number.) You'll also receive Form ST-119.1, Exempt Purchase Certificate.

To make tax exempt purchases:

• Complete Form ST-119.1 (This form is mailed with your exemption certificate, and is not available on our Web site. To get additional copies of this form, contact our sales tax exempt organizations unit.)
• Present the completed form to the store at the time of purchase. All purchases made by an exempt organization are exempt from sales tax.
• New York State and United States governmental entities that are already exempt should make exempt purchases by presenting governmental purchase orders or a letterhead.

Acceptable exempt certificate use

You may only use your exempt organization certificate to make exempt purchases on behalf of the approved organization.

• An officer, member, or representative of the organization may not use the certificate to make personal purchases.
• Only the organization that was issued the certificate may use it.
• The exempt organization must be the purchaser and payer of record.
• Misuse of your exempt organization certificate is punishable by imprisonment and a fine of up to $20,000.

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